DCBDD Updates
Upcoming Board Meetings and Closures
DCBDD Administrative Office Address
DCBDD’s administrative offices have relocated to 149 N Sandusky Street, Delaware 43015. All phone numbers/email addresses remain unchanged.
DCBDD ARPA Grant Projects
Throughout 2024, DCBDD utilized one-time ARPA grant funds from the Ohio Department of Developmental Disabilities to promote accessibility and inclusion for people with developmental disabilities and their families in Delaware County and Central Ohio.
Our area of focus:
Building Accessible Communities
Installing Universal Changing Tables
Promoting Inclusive Meetings and Conferences
To learn about all of the projects, visit www.dcbdd.org/ARPA2024
Upcoming Board Meeting:
January 9 at 6:30 p.m. at the Bixby Center
Background checks are available by appointment only. To schedule, please send an email to BCI@dcbdd.org
Health and Welfare Alerts:
If you are a provider who is interested in receiving emergency alerts from DCBDD, click here to sign up!
To receive health and welfare alerts from DODD, click here
Background Check Updates:
Currently, DCBDD is not performing background checks.
- To obtain a background check; go online to: Ohio Attorney’s Office; https://www.ohioattorneygeneral.gov/
- Search: web checks
- Click on web check locations
- Type in your zip code
- For background check information such as reason codes and mailing address, please see below.
BCI background checks are required for all providers and agency staff. In addition, FBI background checks are required for those who have NOT lived in Ohio for the past 5 consecutive years.
Agency Providers
- DOO BCI Code 5123.169 Applicant for a supported living certificate
- DOO FBI Code 5126.28 Employees of County Board of DoDD
- Results should be mailed directly from BCI to DODD at
Ohio Department of Developmental Disabilities
Attn: Provider Certification
30 E Broad St, 13th Floor
Columbus, OH 43215
Agency Staff
- BCI Code081 Employment with DoDD, county board of DD or contracting agency
- FBI Code28 Employees of County Board of DoDD
- Results should be mailed directly from BCI to the Provider Agency address
Independent Providers
- BCI Code 5123.169 Applicant for a supported living certificate
- FBI Code 5126.28 Employees of County Board of DoDD
Tax Season Reminders for Independent Providers
As tax season approaches, DODD wants to remind independent providers (IPs) of some important facts that may help them when trying to access information regarding annual income.
First, IPs are self-employed and will not receive a W-2 form from DODD. Whether you are looking for annual income information for tax purposes or other reasons, like applying for a loan, IPs can access information to help determine your annual income through Ohio Shared Services.
Ohio Shared Services allows you to print out a report, similar to a paycheck stub, from the Supplier Portal at Ohio Shared Services. Please contact Ohio Shared Services directly if you need help. They can be reached by phone at (614) 338-4781 or 1-877-OHIOSS1 (1-877-644-6771), or by email at OhioSharedServices@ohio.gov.
You can view/print your reports anytime through the DODD Data Warehouse. You can locate the list of reports by signing in using your OH/ID at Ohid.ohio.gov, going to DODD applications, and selecting “data warehouse.” In a data warehouse, choose “public folder,” then “my claims,” then “voucher summary for providers report.” Enter your contract number and click “search.” Highlight your contact number in the results box, click “insert,” and “select all.” Add the dates for the report and click “finish.” You can email DAR@dodd.ohio.gov with any questions.
The Medicaid Billing System (EMBS) also provides the ability to view or print an Annual Payment Summary for the previous year by logging in after January 1 and clicking on “reports,” then “provider weekly reports” and finding the annual payment summary for the previous year in the list of your reports.
Direct service professionals (DSPs) who an agency provider employs should contact their employer with any payroll questions. DODD cannot provide tax or financial advice, and we encourage you to seek out a financial or tax professional to assist you.
OPRA Great Provider Series
To read OPRA’s Great Provider Series, click on the slides below.
2024 Provider Rates
For more rates, including ratios and other updated services, click here https://dodd.ohio.gov/forms-and-rules/rules-under-development/rule_updates
Rates starting January 1, 2024
Independent providers (1:1)
- HPC – $7.04/unit
- OSOC – $4.13
- Behavior add on – $.82/unit
- Complex Care add on – $.82/unit
- Medical add on – $.16/unit
- HPC Transportation, non-modified vehicle – $.78/mile
- HPC Transportation, modified vehicle – $1.36
- Residential respite – $168.27/day, $7.25/unit
- Informal respite – $3.74/unit
- Shared Living (depending on DDP range) – $141.41 – $234.13/day
- Agency providers (1:1)
- HPC – $7.97/unit
- OSOC – $5.44/unit
- Behavior add on – $.82/unit
- Complex Care add on – $.82/unit
- Medical add on – $.16/unit
- HPC Transportation, non-modified vehicle – $.78/mile
- HPC Transportation, modified vehicle – $1.36
- Residential respite – $187.47/day, $8.21/unit
- Shared Living (depending on DDP range) – $160.99 – $266.56/day
Rates below are for independent providers, billing 1:1 ration in Delaware County
July 1, 2024 and after | Service Code | Rate |
HPC Regular time | APC/FPC | $7.43 |
HPC Overtime | APV/FPV | $9.95 |
HPC Longevity add-on regular | AQC/FQC | $0.54 |
HPC Longevity add-on overtime | AQV/FQV | $0.54 |
Transportation | ATN/FTN | $0.83 |
On-site, On-call regular | AOC/FOC | $4.36 |
On-site, On-call overtime | AOV/FOV | $5.97 |
HPC Beh Add-on | same as above | rate plus $0.87 |
HPC Medical Add-on | same as above | rate plus $0.17 |
HPC Complex Care Add-on | same as above | rate plus $0.87 |
Incident Reporting Requirements
An Incident Reporting Form (IRF) must be completed for all MUIs and UIs.
All IRFs for MUIs must be sent to MUI@dcbdd.org by 3pm on the following business day.
Monthly Requirement
- All providers are required to complete monthly UI Logs, which are reviewed by DODD and DCBDD during compliance reviews. Please note, logs must show evidence they were reviewed at least monthly, even when no incidents have occurred. Evidence can be shown by signature and date on the log. Here is a link to a UI Log you can use: DODD UI Log
- DCBDD will request UI Logs from all providers at least once per year. When requested, UI Logs may be mailed to the Delaware County Board of Developmental Disabilities or emailed to UILogReview@dcbdd.org.
Annual Requirement
- By January 31st of each year, all providers shall conduct an in-depth review and analysis of trends and patterns of MUIs occurring during the preceding calendar year and compile an annual report. Providers shall send the annual report to the county board for all programs operated in the county by February 28th of each year.
- Annual MUI reports for Delaware County should be sent to MUI@dcbdd.org. You are required to complete and send this analysis to the County Board even if you do not have any MUIs to report. These forms can be found on our website at the links below:
- Independent Provider- ANNUAL REPORT (dcbdd.org)
- Agency Provider- ANNUAL REPORT (dcbdd.org)
- If you have not provided your annual report to DCBDD for 2022, please send it to MUI@dcbdd.org.
Abuser Registry Updates
Davida Hobbs 12/02/1972
Amanda Castillo 05/19/1975
Jevaah Andrew 06/26/2002
If you believe these individuals are in your employ or seeking employment with your organization, you should follow published procedures for verifying the applicant/employee is not on the registry. If you have questions regarding this information, please contact the DODD registry unit at: 1-866-313-673.
Community Resource Feature
Support for Front Line Workers
Delaware-Morrow Mental Health & Recovery Services Board are offering support for front line workers. This includes first responders, healthcare workers, educational personal and funeral home workers.
To schedule an appointment call 614-889-5722 ext. 133 or frontline@syntero.org
Assistive Technology Library
Interested in trying assistive technology to see if it meets your needs? Borrow a device from the DCBDD Assistive Technology Lending Library! Our current inventory includes:
- Echo Show
- Echo Dot
- Ring Video Doorbell
- Smart Plug
- Wyze Camera
- Electronic Reading Aid
- Miku Monitor
- Schlage Electronic Deadbolt
- Clip Different
To borrow a device, review the following documents and submit the request to AssistiveTechnology@dcbdd.org.
Community Events
Sign up to receive DODD newsletters!
- Pipeline
- DSP Connection
- Family Connection
- Director’s Corner
- Tech First and more!
Sign up here: https://bit.ly/3DOll9C
Trainings
DSP and Provider Support Open Door Sessions Changes Schedule
Open Door Sessions are a time for providers, direct support professionals, and county board provider support staff to come together with DODD staff to network, brainstorm, and discuss issues related to the support of providers and direct support professionals.
The sessions were previously held on the 2nd and 4th Wednesdays of the month. Due to low participation, the session held at 4 PM on the 4th Wednesday of the month is being canceled.
Please join us for the DSP & Provider Support Open Door Session the 2nd Wednesday of each month from 9 – 10 AM.
OADSP invites you to DASH to Nashville
February 24- 26 2025
Early Bird Special through January 17
$549 per person for a single room and transport
$399 per person for a double room and transport
(Double room occupancy – must provide roommate name with registration)
Travel with OADSP to Nashville, for 3 days and 2 nights of boot-scootin’ fun! This bus trip includes travel, hotel; ($399 per person for double occupancy, $549 for single occupancy). Breakfast, late-afternoon appetizers & drinks on Monday and Tuesday at the hotel. We depart at 8 a.m. on Monday, February 24, 2025, from Columbus, Ohio, and make a second pick-up stop around 10:00 a.m. near Cincinnati. We return to Columbus at approximately 8 p.m. (appx. 6 p.m. Cincinnati drop-off) on Wednesday, February 26th.
Register here
2025 ADVANCE Provider Leadership Training
This is a yearlong intensive training set to begin in January 2025 and conclude in October 2025. Participants are required to meet and read the required training materials as listed on the 2025 ADVANCE Training Curriculum.
Click Here to View the 2025 ADVANCE Curriculum and Training Materials
DETAILS:
- All participants need to complete the assigned readings and materials prior to each meeting.
- You must purchase Strength Based Leadership on your own. This book must be purchased new in order to take the assessment located in the back. The assessment must be completed and results sent to Jamie Steele at jamie.steele@ovrs.org prior to the January 2025 class. All other books will be provided by OPRA.
- For provider organizations that are OPRA Members, one (1) individual from that organization may attend for $400. Additional attendees from the same member organization may participate at a tuition rate of $1,000.00 each.
- For non-members, any attendee may participate at a tuition rate of $1,500.00.
- Payment for participation must be paid in full prior to the first meeting.
- Please note that we are only accepting 25 dedicated students for the 2025 ADVANCE Training Class. Only one (1) excused absence is permitted for the duration of the training.
- Registrations are on a first come first serve basis so act quickly!!
For general questions and registration information, please contact Sonya Summers, Member Communications Manager at ssummers@opra.org.
For specific information about the ADVANCE: Provider Leadership Training, please contact Jamie Steele, OPRA Board Past-Chair, Executive Director for Ohio Valley Residential Services and ADVANCE Coordinator at jamie.steele@ovrs.org.
Take the DD Council Public Input Survey for the 5-Year State Plan
What do you want the future to look like for people with developmental disabilities?
The Ohio Developmental Disabilities Council’s work is guided by its Five-Year State Plan, which is developed based on input from individuals with developmental disabilities (DD), their family members, and community stakeholders throughout the state.
Currently, the Council is in the early stages of developing its next Five-Year State Plan for 2027-2031, with the first step being to gather public input through a survey.
Why Your Voice Matters
By participating in the survey, individuals can help focus on the issues that matter most to them and their communities. Their voices are essential to improving independence, productivity, and inclusion for Ohioans with DD.
The survey is available in English, Spanish, and Somali and will be open from October 1 through December 31, 2024.
Participants can use the links below to take part:
The Council appreciates the time and effort of all contributors in helping to build a better future for the Ohio DD community and encourages sharing this opportunity with others!
DODD Medication Administration Responsibilities Webinar
- DODD will be offering a webinar on medication administration responsibilities. This session will identify appropriate medication administration responsibilities, what can go wrong and the steps necessary for safe and accurate medication administration. The training will address the investigation of medication errors, identification of causes and contributing factors and effective prevention plans. Participants will learn provider responsibilities related to medication related UI/MUIs.
Webinar Details:
Topic: Medication Administration Responsibilities
Dates and Times:
January 16, 2024, 1-3 PM
To register:https://www.zoomgov.com/webinar/register/WN_OII6z2JIQeOvh7WsOGlwbQ
Platform: Zoom
Presenters: Susan Mullins, Linda Donchess, Connie McLaughlin, and James Kemmerle
Galena Girl Thrives with Enhanced Communication Skills
By Olivia Minnier
A young Galena resident has been making large strides with her communication.
Mikayla Phillipp, a three-year-old resident of Galena, has made tremendous strides in the past several years since she began receiving services from DCBDD. Mikayla started in DCBDD’s Early Intervention program at 18 months old.
Since that time, her mother, Courtney Phillipp, said that she is now able to communicate using multiple words and utilizes a communication board.
“She has learned how to say certain things that she needs, but she has also learned from the device. It’s helping increase her vocabulary,” Courtney said.
Mikayla’s increased communication skills have been a huge help around the home because she can better express her needs.
“There are times when she is upset and not able to communicate verbally but can still use the communication device,” she said.
Mollie Driscoll, a Service and Support Administrator at DCBDD, has been working with Mikayla since May and said her favorite part about working with the family has been seeing how involved her parents have been.
“They have worked to provide her with opportunities and create a supportive community around her. It has been a joy to watch Mikayla thrive because of their efforts,” she said.
Mollie said that in 2024, DCBDD helped Mikayla’s family with funding for specialized classes in the community to help meet Mikayla’s sensory needs.
Courtney said the resources Mikayla has gotten access to, including the communication board, have helped her be a better parent.
“It’s definitely helped me be a little bit more patient. Now that we are potty training, I don’t have a lot of patience, but overall… it’s definitely helped me be a more engaged parent. I spend a lot of time looking for resources and opportunities for her, and just things she might need.”
Courtney said witnessing her daughter’s progress has given her hope.
“I feel very optimistic seeing the progress that she has made. When she was first evaluated for her autism back in January, her average functioning was at 10 to 11 months old in some areas. We’ve seen a great amount of increase in that time. Even in the last couple of weeks, she has started using more two-word sentences [and] saying ‘no.’ So now I can ask her a question and she reliably says ‘no’ if she doesn’t want something,” she said.
Going forward, Courtney said that the family plans to continue to seek out opportunities for Mikayla and keep her in some of the specialized classes she enjoys as she transitions to the Family Support Services program with DCBDD.
Courtney sent Mollie a video compilation highlighting Mikayla’s progress for the year which filled her with joy to watch.
“I loved watching videos of her figuring things out and sticking with it, even when she faced challenges. She is such a cool kid,” she said.
