DCBDD Updates
Upcoming Board Meetings and Closures
Upcoming Board Meeting:
April 10 at 6:30 p.m. at the Byxbe Center
Health and Welfare Alerts:
To receive health and welfare alerts from DODD, click here
Background Checks:
- To obtain a background check; go online to: Ohio Attorney’s Office; https://www.ohioattorneygeneral.gov/
- Search: web checks
- Click on web check locations
- Type in your zip code
- For background check information such as reason codes and mailing address, please see below.
BCI background checks are required for all providers and agency staff. In addition, FBI background checks are required for those who have NOT lived in Ohio for the past 5 consecutive years.
Agency Providers
- DOO BCI Code 5123.169 Applicant for a supported living certificate
- DOO FBI Code 5126.28 Employees of County Board of DoDD
- Results should be mailed directly from BCI to DODD at:
Ohio Department of Developmental Disabilities
Attn: Provider Certification
30 E Broad St, 13th Floor
Columbus, OH 43215
Agency Staff
- BCI Code 081 Employment with DoDD, county board of DD or contracting agency
- FBI Code 28 Employees of County Board of DoDD
- Results should be mailed directly from BCI to the Provider Agency address
Independent Providers
- BCI Code 5123.169 Applicant for a supported living certificate
- FBI Code 5126.28 Employees of County Board of DoDD
Tax Season Reminders for Independent Providers
As tax season approaches, DODD wants to remind independent providers (IPs) of some important facts that may help them when trying to access information regarding annual income.
First, IPs are self-employed and will not receive a W-2 form from DODD. Whether you are looking for annual income information for tax purposes or other reasons, like applying for a loan, IPs can access information to help determine your annual income through Ohio Shared Services.
Ohio Shared Services allows you to print out a report, similar to a paycheck stub, from the Supplier Portal at Ohio Shared Services. Please contact Ohio Shared Services directly if you need help. They can be reached by phone at (614) 338-4781 or 1-877-OHIOSS1 (1-877-644-6771), or by email at OhioSharedServices@ohio.gov.
You can view/print your reports anytime through the DODD Data Warehouse. You can locate the list of reports by signing in using your OH/ID at Ohid.ohio.gov, going to DODD applications, and selecting “data warehouse.” In a data warehouse, choose “public folder,” then “my claims,” then “voucher summary for providers report.” Enter your contract number and click “search.” Highlight your contact number in the results box, click “insert,” and “select all.” Add the dates for the report and click “finish.” You can email DAR@dodd.ohio.gov with any questions.
The Medicaid Billing System (EMBS) also provides the ability to view or print an Annual Payment Summary for the previous year by logging in after January 1 and clicking on “reports,” then “provider weekly reports” and finding the annual payment summary for the previous year in the list of your reports.
Direct service professionals (DSPs) who an agency provider employs should contact their employer with any payroll questions. DODD cannot provide tax or financial advice, and we encourage you to seek out a financial or tax professional to assist you.
OPRA Great Provider Series
To read OPRA’s Great Provider Series, click on the slides below.
Incident Reporting Requirements
An Incident Reporting Form (IRF) must be completed for all MUIs and UIs.
All IRFs for MUIs must be sent to MUI@dcbdd.org by 3pm on the following business day.
Monthly Requirement
- All providers are required to complete monthly UI Logs, which are reviewed by DODD and DCBDD during compliance reviews. Please note, logs must show evidence they were reviewed at least monthly, even when no incidents have occurred. Evidence can be shown by signature and date on the log. Here is a link to a UI Log you can use: DODD UI Log
- DCBDD will request UI Logs from all providers at least once per year. When requested, UI Logs may be mailed to the Delaware County Board of Developmental Disabilities or emailed to UILogReview@dcbdd.org.
Annual Requirement
- By January 31st of each year, all providers shall conduct an in-depth review and analysis of trends and patterns of MUIs occurring during the preceding calendar year and compile an annual report. Providers shall send the annual report to the county board for all programs operated in the county by February 28th of each year.
- Annual MUI reports for Delaware County should be sent to MUI@dcbdd.org. You are required to complete and send this analysis to the County Board even if you do not have any MUIs to report. These forms can be found on our website at the links below:
- Independent Provider- ANNUAL REPORT (dcbdd.org)
- Agency Provider- ANNUAL REPORT (dcbdd.org)
- If you have not provided your annual report to DCBDD for 2022, please send it to MUI@dcbdd.org.
Abuser Registry Updates
No new updates this month!
If you believe these individuals are in your employ or seeking employment with your organization, you should follow published procedures for verifying the applicant/employee is not on the registry. If you have questions regarding this information, please contact the DODD registry unit at: 1-866-313-673.
Community Resource Feature
Support for Front Line Workers
Delaware-Morrow Mental Health & Recovery Services Board are offering support for front line workers. This includes first responders, healthcare workers, educational personal and funeral home workers.
To schedule an appointment call 614-889-5722 ext. 133 or frontline@syntero.org

Community Events
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Trainings
DSP and Provider Support Open Door Sessions Changes Schedule
Open Door Sessions are a time for providers, direct support professionals, and county board provider support staff to come together with DODD staff to network, brainstorm, and discuss issues related to the support of providers and direct support professionals.
The sessions were previously held on the 2nd and 4th Wednesdays of the month. Due to low participation, the session held at 4 PM on the 4th Wednesday of the month is being canceled.
Please join us for the DSP & Provider Support Open Door Session the 2nd Wednesday of each month from 9 – 10 AM.
The Academy is seeking DODD Certified RN Trainers for DODD medication courses.
Teach Category 1, 2, and 3 initial and renewal classes in the Cleveland and Central Ohio areas.
This is a great opportunity for DODD RN trainers to supplement their current RN position, or for RN trainers who wish to work full or part-time and flexible hours.
Terrific position for current DODD certified RN Trainers.
Essential Functions
- Teach DODD approved Category 1 (Initial Medication Administration And Health-Related Activities); Category 2 (Administration of Food And Prescribed Medication G and J Tube); and Category 3 (Subcutaneous Insulin Injection) trainings – both initial certification and renewal classes.
- With the assistance of the Academy MAIS Secretary, enter medication administration certified staff into the state database upon initial certification, or renew medication administration certification for each student in the state database.
- Travel to a variety of teaching locations is expected; there is the potential for overnight stays on occasion.
- Potential to teach CPR and First Aid certification classes.
- Potential for additional hours, up to full-time employment.
Current DODD RN Training certification required.
Contact Deb Easley at 513-310-8542 or deb@academyforpd.com for more information or to apply.
Health Linkage Program
The Health Linkage Program can help with:
- healthcare providers not understanding disabilities
- being denied appointments
- physical inaccessibility of buildings and places
inaccessibility of equipment like exam tables - inadequate insurance coverage
- lack of transportation
The Health Linkage Program helps make these problems go away so you can just focus on your health!
2025 ADVANCE Provider Leadership Training
This is a yearlong intensive training set to begin in January 2025 and conclude in October 2025. Participants are required to meet and read the required training materials as listed on the 2025 ADVANCE Training Curriculum.
Click Here to View the 2025 ADVANCE Curriculum and Training Materials
DETAILS:
- All participants need to complete the assigned readings and materials prior to each meeting.
- You must purchase Strength Based Leadership on your own. This book must be purchased new in order to take the assessment located in the back. The assessment must be completed and results sent to Jamie Steele at jamie.steele@ovrs.org prior to the January 2025 class. All other books will be provided by OPRA.
- For provider organizations that are OPRA Members, one (1) individual from that organization may attend for $400. Additional attendees from the same member organization may participate at a tuition rate of $1,000.00 each.
- For non-members, any attendee may participate at a tuition rate of $1,500.00.
- Payment for participation must be paid in full prior to the first meeting.
- Please note that we are only accepting 25 dedicated students for the 2025 ADVANCE Training Class. Only one (1) excused absence is permitted for the duration of the training.
- Registrations are on a first come first serve basis so act quickly!!
For general questions and registration information, please contact Sonya Summers, Member Communications Manager at ssummers@opra.org.
For specific information about the ADVANCE: Provider Leadership Training, please contact Jamie Steele, OPRA Board Past-Chair, Executive Director for Ohio Valley Residential Services and ADVANCE Coordinator at jamie.steele@ovrs.org.

Outreach Advocate Continues to Pursue Change
By Olivia Minnier
Delaware County Board of Developmental Disabilities’ Outreach Advocate has made a significant impact on the Delaware community and the state at large three years into her position.
Courtney Hines has been DCBDD’s Outreach Advocate since 2021, she said she felt her position was a great way to utilize the advocacy skills she was already developing in her personal life after she entered adulthood.
“I started needing to advocate for myself and started realizing that there are so many steps that you have to learn, not only navigating the typical 18-year-old stuff but also learning the disability world and navigating that by yourself and learning that a lot of stuff is not perfect,” she said.
Hines said she considers her first real advocacy experience to be all of the choices she had to make when deciding to move out on her own.
“That was a big part of advocating for myself. Picking out (my own) staff, picking out the roommates I wanted, picking out where I wanted to live. Did I want to live in an apartment or a house? That was probably the first big thing I advocated for,” she said.
Kim Kirkwood, Co-Chapter Leader of Changing Spaces Ohio, a national group that advocates for accessible restrooms with universal changing tables, said Hines’ lived experience is invaluable.
“She has a unique perspective as someone who is a wheelchair user and lives with a disability. The knowledge she can share about how to make places more accessible and inclusive comes from her own experience, and from getting to know so many others in the disability community that have all different kinds of needs,” she said.
Courtney has worked with Kirkwood and Changing Spaces Ohio in an advocacy capacity on behalf of DCBDD helping to get universal changing tables installed in 29 Ohio rest stops. In addition to adding an additional voice to Changing Spaces advocacy work, Kirkwood said working with Hines has inspired her on a personal level.
“Courtney has inspired me personally with her spirit and her positivity. Despite our best efforts to advocate for more accessibility, we are not always immediately successful. Sometimes there are roadblocks that come up. Despite this, Courtney never gives up or gets discouraged. She always perseveres and continues using her voice to represent people with disabilities in Delaware County, and their families,” she said.
Additionally, Courtney leads Courtney’s Corner, an informational, informal, family-focused discussion of lessons learned during the transition to adult life for DCBDD; she leads Advocacy Roundtable, where advocacy groups in the area to come together to discuss their successes and challenges; she has participated in Developmental Disability Awareness & Advocacy Day at the Ohio Statehouse, participates in walk audits with the Delaware Public Health District and Ohio Wesleyan students, has given feedback about accessibility for businesses such as COSI, and has spoken with Ohio representatives such as Beth Lear (R-Galena) about a variety of issues.
Chase Waits, DCBDD’s Director of Communications & Community Engagement, said Hines’ passion comes through during her advocacy work.
“Courtney’s dedication, empathy, and genuine advocacy skills have been integral in making our community a more supportive place for individuals with developmental disabilities. Her efforts to lessen and remove barriers have driven real progress and have made a tangible difference in the lives of countless people. We are fortunate to have such a passionate and committed advocate leading the way.”
Hines said she has quite a few additional goals she wants to accomplish as an advocate, such as helping to change the Americans with Disabilities Act (ADA) requirements, but feels proud of the impact she has already been able to have through her work.
“It’s been a real privilege to have been Outreach Advocate and it’s been really great to see how much my advocacy has helped other advocates and parents,” she said.